Postdoctoral Research Scientist (Signalling)

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The following excerpt for Vacancy applicants is taken from the Babraham Institute privacy policy. For the full policy and information on exercising your rights, please refer to: https://www.babraham.ac.uk/legal/privacy-policy

Vacancy applicants

Why we collect your personal data

• To process applications and verify information.
• To schedule interviews.
• To make decisions about offering you a position or funding
• To tell you the outcome and provide feedback if appropriate.
• To make reasonable adjustments during the recruitment process due to any disability or health requirements.

The data we collect, and where from

We collect and process personal data relating to job applications in a variety of ways, including through application forms, CVs, right to work documentation, interviews or other forms of assessment.

The categories of personal data that we may collect, store and use about you may include:

• Your name, address and contact details, including email address and telephone number.
• Details of your qualifications, skills, experience, and employment history.
• Information about your current level of remuneration.
• Whether or not you have a disability, or other requirements, for which the organisation needs to make reasonable adjustments during the recruitment process.
• Information about your entitlement to work in the UK.
• Equal opportunities monitoring information (defined as special categories data) - this information is purely for statistical analysis and monitoring purposes
• Any other information you wish to provide in support of building up your candidate account

We may also process special category data where we have an Article 9 exception allowing us to do so (See Section 4, Special Category Data). In this case, it is in the interests of Employment, Social Security or Protection Law, for the establishment and defence of legal claims and if the processing is necessary for substantial public interest. This equality data is anonymised and retained for up to five years after the relevant recruitment process and contributes significantly to our equality4success programme.

The recruitment software we use via this website is supplied by IRIS Software Group Limited and they are defined as a Data Processor under the GDPR. They will only process your data in accordance with our instructions.

Applicant data retention

Your data will be stored in your application record and on other IT systems (including email) and, where necessary to process your application, will be shared with members of the HR team and the interview panel for the role you have applied for. For studentship recruitment, this may also include industry partners sponsoring your studentship programme (see Section C, Students).

Your candidate account within the recruitment software will be deactivated after 12 months of inactivity. You can deactivate your account at any time. At the same time as this, your data will be fully anonymised.

If your application for employment is unsuccessful, we will hold your data for 12 months after the end of the relevant recruitment process. After this period, your personal data will be anonymised. We will not use your identifiable personal data for any purpose other than the recruitment exercise for which you have applied.

If your application for employment is successful, data gathered during the recruitment process will be transferred to your Human Resources file (electronic and paper-based) and retained during your employment.

Within your candidate account, you can also use the Download Data feature to generate an XML file of the current data we hold on you that you have provided and/or have access to within the account.

You are under no statutory or contractual obligation to provide personal data as part of the application process. However, if you do not provide the information requested, we may be unable to process your application.

Studentships

When you applied to become a student of the University of Cambridge, you were told how the University of Cambridge and any relevant external organisation(s) would use your personal data to process your application and for related purposes. You were also provided with a statement about the use of personal data while you are a student at the University of Cambridge (see https://www.information-compliance.admin.cam.ac.uk/data-protection).

This statement detailed that your personal data would be shared with the providers of any external/collaborative learning and training placements or fieldwork opportunities which includes The Babraham Institute as the organisation responsible for administering the studentships.

Third-party application sharing

Where necessary, we will share your application form with third-parties involved in the recruitment process, such as external interview panel members. For studentships, this will be the Industry Partner sponsoring your studentship programme. Data Processing terms are in place between us and third-party representatives to ensure sharing is lawful.

Electronic copies of your application form will be stored on our systems and securely shared with the Industry Partner or external panel member for recruitment purposes only. Access will be time-limited and will be withdrawn upon completion of the purpose.

For further information, please see here.